Automated key management for both operations and historical preservation

Operating a historic venue like Schauspielhaus Graz requires a large workforce of full-time and part-time employees, contractors, and vendors, as well as rotating casts of performers. The theatre’s managers needed to ensure that specific areas remained secure, yet accessible to authorized individuals when needed. That was for both daily operations and the preservation of such an important facility. However, manual key management practices often lead to human error, wasted time, misplaced keys, and potential security breaches.

To address these logistical challenges, ecos systems helped Schauspielhaus Graz deploy a robust electronic key management solution tailored to the theatre's daily operations. Two separate key cabinets, managed through a central software dashboard, hold up to 40 and 60 keys, respectively. Employees and temporary contractors swipe their credentials at the terminal to access only the keys required for their work.

The transition to an automated system has significantly streamlined the theatre's daily operations. Employees, cleaning staff, and historical caretakers now rely on ecos systems to securely manage room keys. The system provides automated accountability, eliminating manual key handovers and ensuring full traceability of each key's location. Caretakers and staff managers can instantly identify who has each key. Now, theatre staff can focus on delivering exceptional performances instead of tracking missing keys or worrying about managing access to historically important areas.