Key Management Solutions for Car Dealerships

ecos gives you fully automated, premier-level key management at a fraction of the cost

Know who has which keys at all times
Return keys to any cabinet
Outdoor-rated cabinets
Built-in video calling
Heavy-duty construction designed for 15+ years of use
24/7 live support
Integrates with your DMS

Book an on-site demo

Get a budgetary quote

Trusted by organizations like yours

From showroom to service center, ecos puts you in control

ecos key control systems are the fast, reliable way to manage vehicle keys at your dealership, with full tracking and accountability. Sales staff and mechanics can sign out the keys they need in seconds. All in a system that will last 15 years or more.

Cloud-enabled convenience and security

The ecos care cloud platform enables

True plug-and-play deployment - NO on-site IT infrastructure needed.
Easily verify who has which keys.
Remote key release directly from your phone
Add or remove keys and personnel quickly, from anywhere.

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In the Showroom

Sleek professional appearance
Customized with your logo
Quick, secure signouts

In the Garage

Durable and scratch-resistant one-piece steel body
Dirt-repellent materials
Reliable metal-on-metal key slot verification

In Your Delivery Area

Compact design fits where you need it
Secure, theft-proof key management even outdoors
Easy installation with just one cable

Outdoors

Outdoor-rated cabinets (not just indoor units pushed near a service drive)
Multiple locations and parking lots: Dynamic key return allows keys to be returned to any cabinet and the system automatically reconciles it

Built over decades of innovation, expandable like no other system

ecos systems provide secure key management, detailed audit logging, and the flexibility to scale to your dealership’s needs. Whether expanding to a new location or receiving a brand new line of vehicles, you only activate the key slots you need, with no ongoing subscription fees.

Key cabinets come in various sizes to accommodate from 20 to 1440+ keys
Unlimited users
Easily register temporary users

Rugged design for long-term reliability

Unique one-piece steel construction prevents brute force tampering and stands up to daily use year after year

Only 1% of customers ever need service calls
2-year system warranty
One-piece key fobs with embedded chips eliminate tag failure points and are backed by a 5-year warranty
Heavy-duty construction designed for 15+ years of use

Streamline operations, strengthen security

24/7 secure access control for keys
Real-time transaction monitoring 
Always know who has vehicle keys
Eliminate the risk of loss or theft

Smart key management for automotive dealerships

Lost keys, delays in test drives, and inefficient handoffs will slow down your dealership, and that can quickly affect customer satisfaction. ecos intelligent key management systems bring clarity, control, and efficiency to the workflows of modern car dealerships.

Gain peace of mind

Get a complete, real-time overview of every vehicle key from a single software platform. Every check-in and checkout is logged, increasing accountability and reducing lost or misplaced keys. That means immediate time and money saved.

Save time, boost focus

Your sales team will spend less time hunting for keys and confirming vehicles are free, and more time with customers. With all keys securely stored and digitally tracked, administrative tasks are minimized, so your staff can focus on delivering exceptional service.

Drive sales & customer satisfaction

Faster access to demo keys means shorter wait times for demos and test drives and better customer experiences. When service runs smoothly, trust grows. You build stronger relationships, generate repeat business, and increase sales.

Real-time history & alerts via web dashboard and app

Access a complete, real-time log of all key movements from any device, directly at the cabinet, on the web, or through the ecos webman mobile app.

Sales teams can instantly see who has which key and when that person checked it out. No more phone calls or guesswork to figure out who’s demoing the new model sedan. With full visibility across multiple dealerships, your team coordinates faster, responds quickly, and maintains accountability.

Intelligent vehicle location tracking

Finding the right demo or test vehicles on large lots can waste time that you and your customers can’t afford. ecos solves this with smart integration. When someone removes a key, the system can display the exact location of the associated vehicle.

This eliminates wasted time searching the lot and ensures vehicles are ready when customers arrive. Plus, our cloud-based platform lets you monitor your entire fleet from one dashboard. Hand off keys without having to go back to the key cabinet via the ecos mobile app without losing track of who has which keys.

Insurance-compliant access control

Ensure only authorized, insured personnel can access high-value demo or test vehicles. With group-based access rights in ecos webman, you:

Restrict key access by role or insurance status
Log every checkout with user ID and timestamp
Track responsibility for incidents like parking tickets or damage

Interactive check-in prompts

After a test drive, sales reps often might forget to log important details: fuel level, mileage, scratches, or mechanical issues. ecos key systems prompt users to enter vehicle status data directly at the cabinet upon return:

Fuel level
Odometer reading
Damage reports
Maintenance notes

This information syncs instantly across all of your sales, service, and accounting teams. Before the next test drive, staff can verify the vehicle’s condition and schedule cleaning or servicing when needed.

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Optimize workflow with automation

Free your team from manual tasks so they can focus on customers. ecos automates routine processes:

Digital check-in/out of service vehicles
Automated email reports (daily, weekly, monthly)
Exportable audit logs in multiple formats

No more paper logs, no lost keys, no double bookings.

24/7 customer self-service

Let customers securely drop off or pick up vehicles on their schedule. Using the ecos visitor terminal and reception module:

Customers deposit keys securely
Enter service requests via touchscreen
Sign documents digitally

Anytime, any day of the week, whether your staff are present or not. And you receive all reported information instantly without any staff present.

Easy Outlook calendar integration

Reserve demo or test vehicles as easily as scheduling a meeting. Create an event in Outlook, invite the customer, and assign the vehicle. Booking automatically syncs with the ecos system, preventing conflicts, even if appointments change.

It’s calendar-driven coordination that works the way your team already does.

DMS System Integration

Already using a Dealer Management System (DMS)? ecos connects seamlessly with systems like CDK Global, Dealertrack DMS or Tekion. You’ll eliminate duplicate data entries and keep everything in sync.

Via standard SOAP or REST APIs, we integrate with leading DMS platforms to automatically import:

Vehicle details
License plates
User profiles

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