Fleet Solutions That Keep Every Vehicle and Driver Accountable

Why companies choose ecos fleet

ecos fleet doesn’t just store keys.

It manages the entire workflow around every vehicle: reservations, access, compliance, maintenance, and returns — all logged automatically and available in real time.

What you gain: 

• Fewer vehicles needed to support the same workload

• Clear accountability for every driver

• Automatic handling of breakdowns and peak demand

• A reservation system that doesn’t need overhead

• Lower operating and fuel costs

• Less administrative overhead 

Use Your Fleet to Its Full Capacity

Corporate Carsharing & Pool Vehicle Management

ecos fleet automatically assigns the best-fit vehicle for each trip. Set groups like electric vehicles for short routes or combustion for long distances, and the system follows your rules. If the preferred group is full, the system moves to the next one. If no vehicle is available, a rental is requested automatically.

This ensures:

• Higher utilization
• Lower idle time
• Lower fuel use
• Perfect fit between route and vehicle
• A smaller, right-sized fleet

Reservations That Don’t Require Oversight

Book from your phone, computer, or Outlook

Your drivers don’t need training to use ecos.

They can reserve a specific vehicle or a vehicle type. The system rotates sign-outs so you distribute wear evenly across your fleet.

ecos automatically:

• Confirms bookings
• Assigns replacements if a vehicle becomes unavailable
• Prevents double-bookings
• Updates reservations if Outlook appointments change
• Frees vehicles when meetings are cancelled

No more managing calendars by hand.

Key handoffs without returning to the cabinet

Drivers can pass a vehicle to another user directly using the mobile app, and the system updates instantly, so you always know who has the keys.

When returning a vehicle, drivers log key details right at the cabinet:

• Cleanliness
• Mileage
• Fuel level
• Any issues or defects

If an issue is reported, the system sends an automatic alert to your maintenance team and blocks the vehicle until it’s safe to use again.

This eliminates:

• Missed repairs
• Unsafe vehicles accidentally going back into use
• Back-and-forth emails
• Unclear accountability

Driver’s License Check

Only drivers with a valid license can access keys.

You tag each license once, and drivers scan at the system before every sign-out. If a license is expired, access is blocked and a supervisor can be notified.

Mandatory Alcohol Testing

For industries requiring strict safety controls, attach a breathalyzer to the system.

Keys unlock only after a negative test — and you can require another test on return to document driver condition during the trip.

Always Know Where Vehicles Are

ecos shows the exact vehicle location as soon as the key is taken out, along with:

• Status (available, reserved, in use, blocked)
• Previous notes or damage
• Terms of use
• Real-time updates from the road

You can also enable geofencing — for example, gates can open automatically when a vehicle approaches.

With ecos care, your system runs without:

• Servers
• Local installations
• IT maintenance

You get:

• Automatic updates
• Managed backups
• Secure cloud access
• High uptime

Plug in the system and start using it the same day.