Track every key to a named person, control who can take it, and keep a complete record of every issue and return — across one cabinet or every site you run.
ISO 27001 Certified - 30,000+ Installations - Proven Since 2002 -Serving 40 Countries
When a key goes missing, “who had it last?” shouldn’t be a guess. A key board — or a spreadsheet next to one — can’t tell you who’s holding a key right now, whether it came back, or whether it came back to the right slot. Key tracking closes that gap: every key tied to a named user, every movement logged, and every exception flagged the moment it happens. Here’s how ecos does it.
Know who has every key, in real time
Keys go missing and nobody knows who had them last. ecos ties every key to a named user and detects it the moment it’s returned — unlike a key board, the system always knows. If a key comes back to the wrong slot, it’s flagged on the spot, so a small mistake never quietly compounds into a lost key. Overdue keys trigger email and push alerts, and the built-in camera captures every pickup — so your audit trail is proof, not guesswork.
Every key is uniquely tagged and logged with ID-plug detection
Full history per key and per user, exportable for any audit, investigation, or insurer
Some keys need tight control; others just need to be handy — most systems treat them all the same. With ecos you mix locking and non-locking slots in one cabinet, and combine authentication methods (card, PIN, biometric, QR) so security matches the sensitivity of each key. For your highest-risk keys, require two authorized people to release one — dual control is built in, not bolted on. And because ecos reads the badges your people already carry — Legic, Mifare, DesFire, HID and more — nobody has to be re-credentialed.
Locking and non-locking slots, mixed in one cabinet
Multi-factor authentication: RFID, PIN, biometric (fingerprint / finger vein), QR
Four-eye / dual-control on high-risk keys
Works with your existing badge system — no re-issuing credentials
Time-based authorizations — scope key access to a shift, schedule, or project window, so access is least-privileged by default and auto-expires when the window closes.
Find, reserve, and hand over keys without the friction
Hunting one key across boards of hundreds burns real time every day — and turning up for a key someone else already took derails the whole job. Power Search points you to any key in seconds, even across thousands. Reserve a key like a meeting room — from web, app, Outlook, or the cabinet — so it’s guaranteed waiting when the shift starts. Frontline staff who won’t fight a touchscreen every shift get Auto-release: authenticate and the key releases, no menus, no training. And contractors get time-bound, audited access that expires on its own — no permanent badge to remember to revoke.
Power Search across thousands of keys
Reservations from web, app, Microsoft Outlook, or the cabinet
Auto-release for hands-free, no-training retrieval
Time-bound contractor and visitor access
Scale across keys and sites without buying new hardware
Buying for the keys you have today shouldn’t lock you out of growth tomorrow. ecos cabinets ship fully built — activate unused slots later with a licence code, without an installer or downtime. Choose fixed slots for predictability, or dynamic allocation to pack more keys into the same cabinet. And when you add locations, keys, users, and permissions move across sites as one system — not the silos that per-site cabinets create. One platform, one user directory, one audit trail, everywhere you operate.
Activate more slots anytime — no technician, no hardware swap
Static or dynamic key allocation
Multi-site key movements are managed centrally
One platform, one directory, one audit trail
Built-in locker connector — add ecos locker management later on the same control unit, no new system to buy (investment protection).
Deploy it without dragging IT into the project
Who patches, backs up, and hosts your key system — and what happens when that person leaves? ecos runs on its own built-in 4G/5G link, so alarms and comms don’t depend on your network or wait on provisioning. Deploy in the cloud, on-premise, or as a fully standalone solution. And with ecos care, hosting, updates, and backups are handled for you at 99.9% uptime — so there’s no IT burden to own the system.
Built-in 4G/5G — independent of your corporate network
Cloud, on-premise, or standalone deployment
ecos care SaaS: managed hosting, updates, backups, 99.9% uptime
Manage from anywhere — web admin console (ecos webman) plus the mobile app: admins run cabinets remotely and users reserve and hand over keys on their phone, so there are fewer trips to the cabinet and less admin overhead.
Trusted by 30,000+ organizations worldwide — in policing, healthcare, automotive, hospitality, government, and critical infrastructure
From 5 keys to thousands, every ecos cabinet runs the same software and the same security — so you start where you are and grow without changing systems.
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FAQs
A key tracking system records who takes each physical key, when, and whether it’s returned — replacing a key board or spreadsheet with a live, named record of every key’s location and history.
No loose fobs. Each key attaches to a steel ID-plug that the cabinet detects electronically on issue and return, so tracking can’t be defeated by an external scanner and keys are identified individually.
Yes. ecos reads Legic, Mifare, DesFire, I-Code, HID, HID Prox, and Hitag, so staff use the badges they already carry — no re-credentialing project.
No. With built-in connectivity and the optional EcoS Care service, the system runs independently of your network, and we handle hosting, updates, and backups.
Yes. Cabinets ship fully built; you activate additional slots with a licence code when you need them — no technician, no downtime, no hardware replacement.
See key tracking that always knows.
Book a 20-minute demo and we’ll show you exactly how ecos tracks, controls, and reports on every key in your operation.
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