An electronic key cabinet from ecos, in combination with the intelligent rights concept of our ecos webman software, was able to meet all requirements.
The new system ensures that only the keys needed for the respective tour are retrieved. This is done via the group function of the access rights assignment in the software:
The 14 vehicles of the bakehouse were divided into two different groups depending on the type of vehicle, to which the drivers were assigned accordingly. Truck drivers are accordingly part of the user group „Truck drivers“ in the system, while Sprinter drivers are assigned to the group „Sprinter users“.
The route planning of the individual trips is now carried out centrally by the administrator. He assigns the customer keys for the individual trips in the system to an object group, „Tour 1, Tour 2, …“ etc. . The individual tours are then assigned to the most suitable user group, „truck driver“ or „sprinter user“.
When the drivers go to the electronic key cabinet at the start of work, they first authenticate themselves via RFID chip. The system‘s LCD screen then displays important data about their access rights as well as the tours scheduled for that day for their group.
The drivers select a tour and open the key cabinet by entering a PIN code. By lighting up LEDs at the key slots, the system now shows them directly which keys are needed for the selected tour and can thus be removed. However, if the wrong key is accidentally removed, a warning tone sounds and the administrator is notified immediately.
Adding new customers and branches is also quick and easy. Administrators simply assign the key to a suitable tour and place it in the corresponding group. From this moment on, the drivers of the tour are prompted by the system to also take out the additional key.