Reservation module for key management and object management

Organize the time-effective use of your resources

The reservation module of ecos systems is mainly used for the administration of vehicle´s keys, conference and seminar rooms and the output of electronic devices.

In this way, the time-bound issue of keys and tools or the use of premises for different teams can be reliably controlled. In the event of a timeout, alarm messages ensure that the control center or users will bei informed immediately.

With our key management systems, you can activate any key of your choice for the reservation module. When reserving drawers and lockers, content control is made possible by attaching RFID stickers to the corresponding objects.

 

  • Once the reservation module has been activated, keys or compartments are made available for reservation.
  • Reservations can be created by authorized persons for themselves, for other users, but also for external guests by autogenerating a PIN.
  • Reservation details can be sent automatically per e-mail to the concerned persons.
Reserve by app

Reserve by app

Our App, “ecos reserve” is a modern way to reserve your car. 

Availability is verified instantly and allows you to reserve your car with only one click.
Choosing a specific car group increases your rate to obtaining a successful confirmation.


Reserve at the terminal

Reserve at the terminal

“One touch” reservation is “One touch” reservation is also available directly at the ecos terminal. After opening the reservation page of the key depot and entering the desired dates on the “one touch” display, the corresponding key will be released. 


Reserve via webman

Reserve via webman

Using the reservation page on the internet allows you to reserve a car for yourself or others.

Choosing your timeframe and driving parameters enables you to pre-reserve a car of a specific car group. Should the chosen car not be available at the selected time, the system will automatically propose an alternative.

We also offer the possibility to group terminals, allowing you to return a car to multiple locations.We also offer the possibility to group terminals, allowing you to return a car to multiple locations.

An integrated navigation program gives you directions and distance to the nearest ecos terminal. Also calculated is the time of arrival which further increases user acceptance and ensures optimal utilisation of the carpool.


Check-out at the terminal

Check-out at the terminal

Validation of the user identity is done using company internal media (for example RFID-cards). Guests or external users are given an Validation of the user identity is done using company internal media (for example RFID-cards). Guests or external users are given an automated one-time PIN via E-mail.

For added convenience, the actual parking space and potential damages on the car are indicated at the time of key retrieval. The requirement to agree to specific user terms and conditions prior to key retrieval may also be selected.


Electronic logbook

Electronic logbook

The ecos electronic logbook is tax office compliant. All data is saved according to legal requirements. Our ecos logbook app allows you to easily classify business, private or combined trips. The ecos electronic logbook is tax office compliant. All data is saved according to legal requirements. Our ecos logbook app allows you to easily classify business, private or combined trips.

Using an OBD-module with integrated SIM card makes it possible to transfer diverse data such as GPS coordinates, mileage, fuel levels or error messages


Return at the terminal

Return at the terminal

When returning the key, the user is asked to provide important details regarding the car. In the event where the ecos logbook is being used, these details are transmitted automatically at the end of the trip.When returning the key, the user is asked to provide important details regarding the car. In the event where the ecos logbook is being used, these details are transmitted automatically at the end of the trip.

Should a serious safety issue with the car be reported during the return procedure, the car will be blocked, and a message will be sent to the carpool manager.


Car organisation

Car organisation

The concept of “groups” was implemented through our software program, ecos webman.

Thanks to groups of users, objects and systems, it is possible to easily transmit specific properties and functions. This simplifies the organisation of your carpool.


car organisation

All cars within a specific group can be reserved. In the example to the left, the user can only choose one car at a time. All cars within a specific group can be reserved.

In the example to the left, the user can only choose one car at a time.
Individual criteria such as lowest leasing, mileage or latest inspection, can be rolled out easily within a given group.


car organisation

By establishing a hierarchy of car groups, it is possible to assign cars of other groups (Upgrade) in case of unavailability, as is common practice at car rental branches.

You are free to define criteria’s. You might for example decide to determine that a vehicle of a smaller category is attributed or a car of a specifically defined “replacement” group. A change of category may also be coupled with an action such as sending an email to the carpool manager.


Fahrzeugorganisation

System groups are especially useful to manage System groups are especially useful to manage carpools over numerous locations.

To do this, it is necessary to activate the dynamicmanagement function, as the objects are no longer bound to one specific terminal.

The GPS coordinates of the terminals are easily identified by ecos webman using the individual addresses. 


Carpool management

For each object, you may choose which underlying functions to select. For each object, you may choose which underlying functions to select. Therefore, we enable you to select vehicle or building keys with different functionalities within the master file data. The following relates to the different functionalities for car keys only.


carpool management

By selecting the carpool options, all carpool relevant functions will be specific to the chosen object.By selecting the carpool options, all carpool relevant functions will be specific to the chosen object.

Dialog windows for data input will automatically pop-up on the terminal. It is also possible to display external data such as inspection intervals.


carpool management

Dialog windows or error messages can be easily Dialog windows or error messages can be easily defined and may be coupled with special functions such as the sending of emails or disabling.


carpool management

Numerous standard reports are available. On Numerous standard reports are available. On request, client specific reports can be generated.


carpool management

Missing data or corrections can easily be amended manually. However, this requires administrator rights. Furthermore, all changes will be saved according to legal requirements.


Driving license control

Driving license control

The control of a valid driving license is an important part of the ecos Carpool Management module. Especially, in connection with the previously described ecos reserve module, only persons with valid driving license will be allocated the use of a car.


driving licence control

Driving license categories and license validates will be copied to the software. Driving license categories and license validates will be copied to the software.

Employees without necessary authorization for a specific vehicle group will automatically be denied access.

It is also possible to create unique categories for company specific types of cars such as transporters for hazardous waste with regular inspections.


Alcohol control

Alcohol control

For increased driver security, it is possible to connect an alcohol control tester to any ecos system.

The picture shows our ecos premium system with 20 locked slots. This system only releases keys in case of anegative alcohol test. 


 

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