Key and Fleet Management
in the Automotive Industry

Our user-friendly ecos Webman system software provides a complete history of all key movements in real time, thus making it the ultimate key management system for your ongoing business needs. Accessible via the key cabinet, key box, the web, or the App, it provides a complete overview of the inventory and activity in your vehicle fleet.

Irrespective of the time and place, your sales staff can always check who took which car key at what time directly on their smartphone. The appropriate colleagues can be quickly and easily contacted and better coordinate the vehicles needed at short notice.

In addition to enhancing security and reducing the threat of lost keys, it translates to greater transparency between colleagues. It allows you to oversee all key access and control aspects easily. Key management never felt more organized.

In the large parking areas of your dealership, you always need to keep track of the locations of countless new, used, demo, and customer cars.

With the intelligent localization function of our electronic key cabinets, you get the exact location of your vehicle directly on the system when you remove the associated access keys. This saves you inconvenient search times during your customer meetings.

Our cloud-based web application also allows you to view the whereabouts of your vehicles autonomously. This way, you can manage the entire fleet of your car dealership with just one software. This will help you save money while making it far easier to manage your audit trail.

So, you will be able to manage all aspects of key control in the fastest and least stressful manner.

Your insurance policy must cover vehicles such as demo cars driven by employees or customers. Sometimes, this may even be required by law. Even if this isn’t the case in your region, it’s an aspect of efficient key management that must be addressed.

To master this aspect of key management, you must ensure that only insured employees can remove the vehicle keys from the key box for test and demo cars. You can implement this centrally and easily using our group-based access rights assignment in our web software.

The system logs the duration of the removal and the current user. For example, in the case of parking tickets, you can immediately track which employee was driving the car at the time in question. This increases your employees’ sense of responsibility towards test drives while supporting your business through a recorded trail of every movement affecting keys and vehicles.

Of course, it covers every physical key and electronic key in your inventory for optimal key management.

Ideally, your dealership’s demo cars should be fully fueled, clean, and without defects before each test drive. However, essential tasks are sometimes missed because of the stress of everyday life, where one drive follows the next.

The interactive screen of our systems prompts your employees to enter vehicle-relevant data directly into the system when they return their keys. Tank fillings, mileage, or even damages can be entered for vehicles and are always available for overview.

Before booking a new test drive, you can view the current status of the desired vehicle in the web browser or App at any time and, if necessary, schedule a time for cleaning. You impress your customers by ensuring that your test vehicles are ready for use and always available on time and in perfect condition.

As a vehicle expert, you are the trusted contact for your customers. We provide you with the latest technologies for accepting and returning vehicles that need servicing.

With our visitor terminal (and the ecos reception module), you enable customers to drop off or pick up their vehicles for service purposes, even outside business hours.

To do this, your customer only needs to park his vehicle in your yard, deposit the key in the system, and send all the necessary data to you. You can even have your customers sign important documents directly on the touch display.

Our booking system with Outlook integration allows you to reserve required vehicles quickly and easily. To do this, your employees simply create a new event in their usual calendar. When inviting your customers to a test drive, they directly book the corresponding vehicle.

The explicit reservation of vehicles prevents clashes between appointment bookings and ensures that the required vehicle is available. The reservation is automatically moved to the new time if appointments are postponed.

It integrates seamlessly into the key management and key control solutions, too.

To simplify their workflow regarding data management, many car dealerships use DMS systems to register new vehicles, license plates, etc, automatically. The web software of our electronic key cabinets and compartment systems can be easily integrated with well-known providers of such systems. By default, we use SOAP and REST protocols to implement integrations according to your wishes.

Since you manage all-important fleet data in one place in our Webman, you can also automate reporting and evaluations. In freely definable periods, you get all relevant data conveniently sent to you by e-mail. In addition, you can manually export all evaluations from the software in various formats at any time.

Multiple RFID recognition in our compact ecos drawers is ideal for managing tools required for testing, measuring, etc. With this, up to four items can be recognized with 99% certainty in the same compartment. Since you do not have to pay attention to special markings, this method guarantees fast removal and return of the tools.

Multiple RFID detection can also be combined with weight detection. This is particularly suitable for the joint management of tools and similar spare parts such as screws or sockets. Optionally, individual foam inserts can also be made to protect your sensitive tools.

In your development center, you need to manage highly sensitive documents in a way that is secure and protected from access. Our spacious ecos depots allow you to store both analog and digital vehicle documents and test documentation in a traceable manner. The individual assignment of access rights ensures that only authorized employees have access to the various documents.

Our ecos drawer and depots can be equipped with individual power connections to ensure that your electronic devices are always ready for use. Different voltages of 5 V, 12 V, and 230 V offer the proper connection for every device, from smartphones to radios.

When not in use, your data carriers and small devices are charged in the compartment and are available again the next day, fully ready for use. Integrated LED lights on the outside of the compartment show you the current charging status of the device even when the compartment is closed.

First impressions are everything. Our key management and asset management hardware systems are made of high-quality stainless steel with a premium look. Even the latest technologies, such as 5 MP cameras, microphones, and speakers for the video chat options, are already smartly integrated into the burglar-proof design. This allows you to showcase your technological expertise at a very first glance.

With the interactive touch display, your customers can sign contracts and enter relevant data. In standby mode, the screen can be used individually to display your logo, explanatory video files, or images.

To create the best possible user experience for every customer, our systems are designed for ease of use and comprehension. Combined with state-of-the-art key management technologies such as interactive touch displays, they create a pleasant interaction with your customers.

The material quality of the systems also ensures long-term use in the public sector. Stainless steel is resistant to scratches and viruses and combines the highest functionality with a premium design.

To ensure the security of the deposited vehicle keys, we tested our systems following DIN EN 1627 Burglar resistance. We have also deliberately avoided points of attack, such as handles on the outside, to prevent open or break attempts on our systems.

The motorized drawer of our ecos specialist systems offers your customers a premium interaction experience with digital expertise. Acoustic and visual signals communicate every object’s movement to the user (in real-time).

Perfectly matched to the size of a vehicle key, the space-saving drawer offers a secure process for issuing reserved vehicle keys. The trays close automatically after a predefined period, e.g., 5, 10, or 30 seconds. Thus, even if a user forgets to close the drawer, third parties’ access to the stored vehicle keys is effectively prevented to prevent the threat of stolen or lost keys.

In addition to enhancing security, these advanced key management features deliver optimal peace of mind.

Various authentication options ensure the safe and access-protected storage of your vehicle keys in our ecos compartment key management systems.

Via an integrated QR code reader in all our systems, your customer simply scans their booking confirmation directly at the system. They then enter essential data on the interactive touch display and sign for the receipt of the key. The compartment system automatically opens the compartment containing the vehicle key deposited for this customer.

By integrating a driver’s license check, you can also set up your locker system so that a valid driver’s license must be presented to open a locker. This way, you can always ensure all your customers have a valid driver’s license before they start their journey.