With corporate car sharing, less becomes more. You reduce your vehicle fleet, save acquisition and running costs and at the same time increase the utilisation of all vehicles.
Too good to be true? The ecos fleet – sharing concept uses intelligent technologies to reduce your administrative workload to a minimum. Our systems relieve you of the burden of implementing processes that are always the same, from the reservation procedure to the booking of rental cars.
So that you can concentrate on your core business without worries, our software application also offers a real-time overview of all vehicle data and contracts- seamlessly documented and automatically assigned to vehicle and driver thanks to our smart driver’s logbook.
The ecos fleet – pool vehicle management with intelligent group allocation ensures the seamless integration of electric vehicles into your fleet.
When booking a trip, our system differentiates according to the length of the route to be travelled and automatically assigns your employees a vehicle from the most suitable group. Only when this group is already fully booked is the system automatically switched to a vehicle from the next group.
This differentiation ensures optimal utilisation of your entire fleet. Thanks to the group assignment, each individual vehicle is preferentially used for the route for which it is best suited.
Increasing the vehicle utilisation rate is one of the most efficient ways to reduce fleet costs. With our fleet management solution, you can reduce your basic vehicle stock at the same time.
Our rental car integration allows you to automatically compensate for short-term breakdowns or peaks in demand. A service partner of your choice, be it a repair service, a car dealer or a rental car company, must be registered once for this purpose. The ecos systems recognise your need as soon as you book the vehicles and independently inform your partner so that a suitable replacement vehicle is made available to you – fully autonomously without administrative effort.
The tax office provides for two methods of taxing the “pecuniary advantage” according to §6 para. 1 no. 4 EstG: On the one hand, the flat-rate determination of the private use value for the driver in the amount of 1% of the gross list price of the vehicle, and on the other hand, the use of a driver’s logbook.
The smart driver’s logbook documents all your journeys – private, business and the company route – and independently allocates them to the driver. The 100% complete documentation enables you to accurately calculate your values for measurable savings.
You receive your evaluations in compliance with the fiscal authorities and in accordance with the highest information security standards of ISO 27001.
For efficient vehicle use, we provide you with reservation options from any mobile phone and computer as well as State-of-the-art booking systems
You can either reserve individual vehicles directly or simply select a vehicle group. If your desired vehicle is already booked, our intelligent group allocation automatically registers the most suitable replacement vehicle for you.
Using the rebooking function integrated in the app, you can easily transfer your vehicle to another driver at any time. Thanks to real-time data transmission, the change is immediately stored in the system.
The complete integration of our reservation module into your Outlook calendar enables your employees to book a vehicle directly for an upcoming visit.
Thanks to the central management of all your appointments in one calendar, incorrect bookings or overlaps are immediately visible. Even if an appointment is postponed at short notice, your appointment and the reservation of the vehicle required for it will be moved to the new date. The existing reservation is deleted from the system and the appointment is released for other bookings.
The autonomous systems from ecos support you in organisational processes related to the maintenance and servicing of your vehicles.
In the intelligent return procedure, you store important vehicle-relevant data such as maintenance requirements and km status at the end of the journey. Thanks to the intuitive input mask, you can check and send all the information at a glance when you return the key.
If a maintenance requirement is detected when the data is received, your system automatically blocks the unroadworthy vehicle and notifies your fleet manager. Thanks to real-time data transmission, you are always fully informed about the status of each vehicle.
With driver’s licence checks, you ensure that all vehicles are used exclusively by persons with a valid driver’s licence.
The driver’s licences are provided with unique RFID tags, which are intended for one-time use only. When detached, the tag’s chip is irreparably destroyed and repeated use is reliably ruled out. This RFID chip can be recognised by all readers of ecos key cabinets, locker systems and terminals.
When the system is put into operation, the driver’s licence classes, as well as the expiry date, are transferred once into the software. Employees without driving authorisation can be automatically denied access there. For company-specific vehicles specific driver’s licence classes can be created.
Supporting your responsibility as a fleet manager is important to us. For this reason, a binding alcohol check can be connected to every ecos system for even better assurance of the user’s fitness to drive.
Due to the coupling function of this mechanism, the system will only open from now on if a negative alcohol test has been carried out beforehand. A renewed check when the vehicle is returned also documents the sobriety during the journey. In the event of damage, you and your drivers can thus always fall back on up-to-date proof of fitness to drive.
ecos’ state-of-the-art technology enables you to improve your processes down to the smallest detail.
This customer in the logistics sector was looking for a uniform fleet management system for over 900 stations spread across the country. By connecting the mandatory alcohol test to all systems, national safety regulations could also be reliably adhered to here. All users now have up-to-date proof of their fitness to drive at all times.
ecos drawers are used at several international airports for a globally operating vehicle rental company. Our fully automatic dispensing system was connected to the existing reservation system of our customer. The integration of the required barcode reader into our terminal also enabled bidirectional data transmission via SOAP.
Significant increases in utility were achieved for this customer’s fleet. A secure reservation and issuing of keys at any time of the day or night; a pseudonymised data exchange with the existing internal high-security network and the integration of numerous different locations were compactly realised in one solution from ecos. This ensures that newly added vehicles can be easily integrated at any time.
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